My Cake Decorating Checklist




Wondering what a cake decorating checklist is? In my post on my weekly routine as a cake decorator, I mentioned about cake decorating checklist.


This post is to explain what the checklist is all about and how it helps me organize my cake decorating activities. 

I bake and decorate from home and its all a 'one-woman-show'. I shop, bake, decorate, deliver and clean up, all by myself. Having to manage these activities effectively requires a good deal of planning. To help me with the planning, besides my weekly routine schedule, I also have cake decorating checklist. 

The checklist is basically an inventory checklist and a shopping list which I use to check my stock at home and decide on what needs to be replenished. I also use it to list down any order-specific supplies that need to be purchased for the coming weeks.

The first part of the cake decorating checklist focuses on common ingredients and supplies. This includes standard cake ingredients such as sugar, flour, butter and eggs. After the common ingredient, I will then list down all the supplies that are specific to specific cake designs I am going to complete in the coming weeks. For example, if I am going to make a wedding cake with damask stencil design and gumpaste hydrangeas, my list will include supplies such as gumpaste, floral wire, floral tape, hydrangea petal cutters and damask stencil (if I do not already own these), etc.

The whole idea of having these cake decorating checklist is to make sure all the necessary supplies and ingredients are in stock in the required quantities before starting on a cake project. It is very disrupting and a waste of time to realize an ingredient not sufficient half way through the process, especially when working on a tight deadline. 




Here is how I organize my cake decorating checklist:


Assuming I have to make the following cake in the coming 2 weeks. Customers choice of cake is vanilla butter pound cake with vanilla buttercream filling



For this cake, I will need to make 1.5 batches of 8 inches square butter pound cake. I will start my list but putting down all the cake ingredients needed: 


Cake Ingredients

Quantity Required

Quantity in Stock

Quantity to be purchased

Butter

Castor sugar

Self raising flour

Salt 

Baking Powder

Eggs

Milk

Vanilla essence

900gm

900gm

900gm

a pinch

approx 2tsp

15

15tbsp

2.5tsp

500gm

400gm

100gm

approx 500g

approx 100g

25

1 carton

2 bottles

2kg

2kg

2kg

-

-

10

-

-


If you notice the list above, I am buying more than what I need of butter, sugar and flour. This is simply because I know I use this ingredients very often and I would like stock up a bit more that what I need for the current order. Same goes for eggs, I will buy slightly more than what is required, but not too many as eggs do not last long. For the rest of the ingredients, I will not replenish them as yet as the stock in hand is still enough for quite a number of cakes.


Next, I will be adding to the cake decorating list, the icing ingredients. For this cake, I estimate about 3 batches of my buttercream icing recipe:


Icing Ingredients

Quantity Required

Quantity in Stock

Quantity to be purchased

Butter

Icing sugar

Vanilla essence

360g

360g

1.5tsp

-

500g

2 bottles

1kg

1kg

-


Again, I plan to purchase slightly more of butter and icing sugar than what is required. For butter, since the stock available at home is only 500gm and I have taken that into account for my cake ingredients, I reflect the quantity in stock for the butter cream icing as nil. 


The next items to go into my cake decorating list are common supplies. The items listed here are required for all my orders, so this listing is fixed. Only changes will be to the color variants.


Items

Quantity Required

Quantity Available

Quantity to be purchased

Cake boards

- 15" square

Fondant

- pink

- green

- white

Ribbon 

-pink

Glue sticks 

Bubble tea straw

Food coloring

- pink

-vert green

-brown

Cake boxes

-15" square 

Cake knife

Candles


1


1 tub

1/4 tub

1 tub


1.5 meters

1/2 

4 straws


a few drops

a few drops

a few drops


1

1

4


0


2 tubs

0

1/2 large tub


1 roll (4 meters)

10 

50 straws


available

available

available


0

15

50


1


-

1 tub

-


-

-

-


-

-

-


1

-

-


Finally items to go into my cake decorating list are all those items which are specific to this cake design. Based on the picture above, I identified the following items specific to the design, and these will go into my list next:

  • M&M candies
  • Marshmallows
  • Silver luster dust for wordings on cake
  • Yellow and purple fondant for flowers (since there is very little of this colors on the cake, I will mix the required colors into white fondant instead of buying ready made ones)
  • Flower plunger cutters

Items

Quantity Required

Quantity Available

Quantity to be purchased

M&M candies

Marshmallows

Flower cutter

Fondant

-purple

-yellow

Food color

- purple

- yellow

Silver luster dust

2 packets

1 packet

1 (medium)


1 tbsp

1 tbsp


a few drops

a few drops

1 tsp

0

0

1 set


0

0


1 bottle

0

3/4 of small jar

2 packets

1 packet

-


-

-

-

-

1 bottle

-

As mentioned above, since I only require a small amount of purple and yellow fondant and therefore don't intend to purchase them in tubs. Instead, I will use white fondant (which is already in stock) and tint it with purple and yellow. For this, I would need purple and yellow food colors and therefore I put them down in my list.

And that's it. This is how my checklist is built. The checklist illustrated on this page is quite extensive, you can always simplify it once you get the hang of it. 


Hope this helps in your next cake decorating project!


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